Privacy Policy

Last updated: 8/7/2025

1. Introduction

Malex Software SRL ("Company", "we", "us", or "our") operates PromptMind ("Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

We are committed to protecting your privacy and handling your data in an open and transparent manner. This Privacy Policy complies with the General Data Protection Regulation (GDPR) and other applicable privacy laws.

2. Information We Collect

2.1 Personal Information

We collect minimal personal information:

  • Email Address: Required for account creation and authentication
  • User-generated Content: Prompts, project data, and related content you create

2.2 Technical Information

We automatically collect certain technical information:

  • Usage Data: How you interact with our Service (anonymized)
  • Device Information: Browser type, operating system, IP address
  • Analytics Data: Aggregated and anonymized usage statistics via Google Analytics

2.3 Cookies and Tracking

We use cookies for:

  • Authentication and session management
  • User preferences and settings
  • Analytics and performance monitoring (anonymized)

3. How We Use Your Information

We use your information to:

  • Provide the Service: Account management, prompt storage, and collaboration features
  • Improve the Service: Analytics and performance optimization
  • Communicate: Service updates, security notifications, and support
  • Ensure Security: Protect against fraud and unauthorized access
  • Legal Compliance: Meet legal and regulatory requirements

4. Information Sharing and Disclosure

4.1 Third-Party Services

We share information with trusted third-party services:

  • Supabase: Authentication and database services (email addresses and user data)
  • Algolia: Search functionality (prompts and project data)
  • Google Analytics: Usage analytics (anonymized data only)

4.2 AI Model Providers

When you test prompts using external AI model providers, your prompts are sent to these services using your provided API keys. We do not store or have access to your API keys.

4.3 Public Projects

When you make a project public, its prompts become available to the community without attribution to you as the author. This is done to encourage open collaboration.

4.4 Legal Requirements

We may disclose your information if required by law or to:

  • Comply with legal processes
  • Protect our rights and property
  • Ensure user safety
  • Investigate potential violations

5. Data Security

We implement appropriate security measures to protect your information:

  • Encryption in transit and at rest
  • Access controls and authentication
  • Regular security audits and monitoring
  • Secure third-party service providers

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

6. Your Rights

Under GDPR and other privacy laws, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure: Request deletion of your personal data
  • Portability: Receive your data in a portable format
  • Restriction: Limit how we process your data
  • Objection: Object to processing based on legitimate interests
  • Withdraw Consent: Revoke consent for data processing

To exercise these rights, contact us at contact@promptmind.dev.

7. Data Retention

We retain your information for as long as necessary to:

  • Provide the Service
  • Comply with legal obligations
  • Resolve disputes
  • Enforce our agreements

When you delete your account, we will delete your personal data within 30 days, except for data we are required to retain by law.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

9. Children's Privacy

Our Service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Information

If you have any questions about this Privacy Policy, please contact us at:

Malex Software SRL
Timisoara, Romania
Email: contact@promptmind.dev

12. Cookie Policy

For detailed information about our use of cookies, please see our Cookie Policy.